Dashboard
A single view of what needs your attention and what the recruits are up to for the active weekend.
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Recruits
Manage the recruit roster — names, phone numbers, hosts, and academic interests. The visit period is set by coaches.
Recruit Sheet
A spreadsheet for entering many recruits at once. Type or paste rows, set each recruit's period, then Save. The period-grouped list below is the same recruits, formatted for reading. Click any recruit there to open their full profile.
Recruiting Periods
Each visit weekend is a tab — click one to open its recruits, dates, and actions. Exactly one is active at a time; recruits sign in, and athletes see final schedules, for the active weekend only. Activating a weekend archives the current one: its recruits, interests, and final schedules are kept and browsable read-only, never deleted. Athletes, their class schedules, and your General Events sets are always kept. When you activate a weekend, the General Events set matching its weekday shape (e.g. Thu–Sat) auto-applies to recruits — no re-typing.
General Events
Build your typical visit once, keyed to real weekdays. Activate a weekend with a matching shape and these events auto-fill every recruit's schedule — no re-typing.
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Lunches
Coaches onlyJust pick a lunch partner and a day — no time needed. Once the recruit submits their schedule, the system automatically finds a free 30-minute slot (11:30 AM–1:30 PM) when both the recruit and that teammate are free, and the lunch appears on both their schedules. The assigned time shows up right here once it’s set. If no shared slot can be found, you’ll be flagged and can set a time by hand.
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Shadowing Plans
Click a recruit's name to build or edit their academic shadowing schedule.
Final Schedules
Complete day-by-day visit schedules for every recruit with a confirmed shadowing plan.
Individual Athlete Obligations
Find your name and open it to see which recruits are shadowing your classes — what time, which class, where the recruit comes from and goes next — plus any recruit you’re taking to lunch, and anyone you’re hosting.
Paperwork
Upload a fillable PDF once, map its fields, and assign it to any weekend’s recruits. The recruit, their host, and you sign the same form; download it once everyone has signed.
Form
Recruits
Athletes & Classes
Athletes add themselves and upload their Path@Penn class schedules from their own login — monitor the roster and their classes here.